Minutes from the annual meeting for clubs and associations

The association should keep minutes from the annual meeting. The minutes is an important document, showing which issues that have been discussed and decided, if any. In addition to the fact that the minutes is important to the members, it is also an important document in connection with documenting the information you provide to us.

Which information should be included in the minutes?

Minutes from the ordinary or extraordinary annual meeting should contain

• the name of the club or association holding the meeting
• the date and location of the annual meeting
• information about the number of persons present, or a list of participants
• election of the board, containing a complete list of the board’s composition after the election
• information about the issues that have been processed/decided

The minutes is to be signed by the persons elected to sign by the annual meeting.

When do I have to submit the minutes from the annual meeting?

On the page Make changes to your club or association, you will find examples of when you need to submit minutes from the annual meeting with us. The minutes must be downloaded as an attachment to the form Coordinated register notification in Altinn.