Minutes from the annual meeting for clubs and associations
Last updated: 16 January 2026.
The association must keep minutes from the annual meeting. The minutes is an important document, showing which issues that have been discussed and any decisions made. In addition to the fact that the minutes is important to the members, it is also an important document in connection with documenting the information you provide to us. For that reason, the document must meet certain formal requirements regarding the content and signatures.
You may redact parts of the minutes if needed, provided that the minimum requirements remain visible and can be verified by us.
Which information must be included in the minutes?
Minutes from the ordinary or extraordinary annual meeting must contain
- the name of the club or association holding the meeting
- which date the annual meeting was held
- information about the number of persons present, or a list of participants
- election of the board, containing a complete list of the board’s composition after the election
- information about the issues that have been processed/decided
The minutes is to be signed by the persons elected to sign by the annual meeting.
When do I have to submit the minutes from the annual meeting?
On the page Make changes to your club or association, you will find examples of when you need to submit minutes from the annual meeting with us. The minutes must be downloaded as an attachment to the form Coordinated register notification in Altinn.