Guideline to Coordinated register notification – simplified form for associations

1.1 The association’s complete name

The field must always be filled in.

Enter the association’s complete name and organisation number. If it applies to new registration, the Central Coordinating Register of Legal Entities will assign the organisation number. If changing the association’s name, you must enter the registered name in field 1.1.

1.2 Any new name of the association

This field is only to be filled in if the association is reporting a change of the registered name. If the association is registered in the Register of Business Enterprises, a change of the business name will be charged with a fee.

A notification can be made about the following matters:

2.1 Registration in the Central Coordinated Register for Legal Entities

You tick here only if the association is not previously registered.

2.2 Registration in the Register of Business Enterprises

You should only tick this box if the association carries out business activities, or expects to carry out business activities. Associations that do not carry out business activities may only be registered in the Central Coordinating Register for Legal Entities.

You can find more information about registration requirements for business‑operated associations on the Brønnøysund Register Centre’s website.

You must confirm in the form that the requirements for business activity are met.

Registration in the Register of Business Enterprises is subject to a fee.

2.3 Changes/new information

If the association previously is registered in one of the registers and wishes to report changes in any of the registered information or have additional information, tick in “Changes/new information”.

Always fill in the association’s organisation number and registered name in field 1.1. In the rest of the form you only need to fill in the fields that apply for the change.

If you want registered information to be deleted without replacing it with new information, please mark “to be omitted” in the appropriate field.

2.4 Striking off from the Register of Business Enterprises

If you want to close down the association only from the Register of Business Enterprises, please tick here. Associations shall be struck off from this register if they no longer are running business activities. That is, associations that have previously run business activity and who have terminated this kind of activity.

2.5 Closure from all registers

If you want to close down the association in the Central Coordinated Register for Legal Entities, it will also be closed in all the affiliated registers, including the Register of Non-Profit Organisations and the Register of Business Enterprises.

No attachments are required. The closing is documented by confirming in the form that the association:

• has been dissolved, and that there is a valid decision from the association’s annual meeting or equivalent,
  or
• will continue to exist after it has been removed from the Central Coordinating Register for Legal Entities (no decision from the annual meeting or similar is needed)

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 7.

Does the association have or expect to have employees, or do you intend to engage others who will receive a salary or remuneration?

Here you state the association’s business/visiting address. This means the street address where the association is located, or location address in smaller places. Associations undertaking business must have a business/visiting address.

Here you state the association’s postal address. The correct address is important for the mail to arrive quickly and efficiently. Read more about this at Posten Norge.

The submitter will be used as the addressee for all types of feedback on the notification, which means that confirmation and other letters, register printouts and the like will be sent to the submitter. This person is also responsible for paying fees to the Register of Business Enterprises.

If the field for the submitter has not been filled in, feedbacks, fee requests and the like will be sent directly to the association’s address. If the submitter has previously been assigned a customer number by the Brønnøysund Register Centre, this must be stated.

Date of foundation

State the starting date of the association.

If you do not have exact information about the date of foundation, please enter the foundation year.

Information about the activity of the association is the basis for assigning an industrial code.

The industrial code is assigned pursuant to Standard Industrial Classification (SN2007). The industrial code is used to prepare statistics describing the Norwegian business and industry/ labour market according to business/trade.

Give as accurate a description as possible of the activities carried out or to be carried out.

Examples can be marching band, sports team and so on.

If the association is operating in several activities, you must specify each of them in order, after for example, time and scope.

If the association has elected a general manager or business manager, this must be reported in the form.

A contact person can only be registered if

• the association neither has an elected board, general manager or business manager, or
• all of these roles are filled by legal persons with an organisation numbers

By general manager/business manager we mean the person elected for the administrative management of the association and therefore has the authority to represent the association externally in all matters concerning the general management.

The general manager must confirm that they accept the role. If they sign the form no attachments are required, but you must declare in the form that

No attachments are required. The election or appointment is documented by confirming in the form that:

• the general manager has been lawfully elected or appointed by the association’s board meeting or another competent body
• there is a set of minutes that shows the election or appointment of the general manager

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 6.

If the general manager does not sign the form you have to attach a separate declaration.

Written communication to the enterprise will be in the selected form of the Norwegian language (there are two official Norwegian languages, nynorsk and bokmål).

This field should only be used if the association is to be registered in the Register of Business Enterprises.

Enter the date when the statutes was set or changed.

The statutes must always be enclosed by initial registration. A change must be accompanied by an updated copy of the statutes together with the minutes from the annual meeting confirming the decision to change the statutes.

If the association has a board you have to state who are the board members. Only the roles chair of the board, board member and deputy board member can be registered.

Remember to have the surname and national identity number for the board members available before you start filling out the form.

Remember to always report all board members and deputy board members in the form.

Individuals without a Norwegian national identity number must state a d-number.

In the Register of Business Enterprises you must in addition state if the board members are elected by and among the employees in the association.

Board members and deputy board members must confirm taking on the role, either by signing the form or attaching declarations confirming this.

No attachments, but you confirm the election of the board by declaring in the form that

• the board is elected by the association’s annual meeting or some other competent authority
• the minutes confirming the most recently elected board exist, and that it is in correspondence with the information stated in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes submitted at a later point in time.

You must declare this information on page 6.

If someone has been assigned signature rights, you must state this here.

A signature right is an authority to act and sign on behalf of the association in all circumstances.

The signature right provides the right to apply for a loan and to buy or sell property on behalf of the association.

If nothing else has been decided in the statutes, the association’s board has the signature right jointly. The board can in addition assign the signature right to specific board members, the general manager or specific individuals, separately or jointly.

If none of the standard options in the form fits, you can enter the signature agreement under “Other signature agreement”.

If several persons have the right to sign, it must be clear whether they hold this right separately or jointly. In case of changes of the registered information about signature rights, all those who are empowered to sign after the change, must be stated.

No attachments are required. The signature right is documented by declaring in the form that:

• the signature rights have been lawfully approved by the association’s annual meeting or another competent body
• minutes showing the most recently approved signature rights exists and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 6.

Power of procuration can only be registered for associations registered in The Register of Business Enterprises, doing business activity.

If someone has been granted a power of procuration, you must state it here.

Power of procuration is an authority to act and sign on behalf of the association in most activities connected to the daily operations. Power of procuration will not give the right to mortgage or sell the real estate of the association. A person who has been assigned power of procuration is called a business agent.

Power of procuration can either be assigned to role holders or named persons. If none of the standard options in the form fits, you can enter the power of procuration under “Other agreement relating to power of procuration”.

If the power of procuration has been assigned to named persons, you must enter their name, address and national identity number/d-number in the field “Other agreement relating to power of procuration”.

If several persons have been granted power of procuration, it must be clear whether they hold this right separately or jointly. In case of changes of the registered information about the power of procuration, all persons who are empowered to have the power of procuration after the change, must be stated.

A person who has been assigned power of procuration cannot transfer this to another person.

No attachments are required. The power of procuration is documented by declaring in the form that:

• a set of minutes exists showing the most recently approved power of procuration and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 6.

If the association has an auditor it must be reported here.

We only register auditors or audit firms registered in the Financial Supervisory Authority’s Register of Auditors.

The association is obliged to have an auditor if it has

• an average number of employees corresponding to ten man-years or more
• a balance sheet total of NOK 27 million or more
• operating revenue for the total activity of NOK 7 million or more

The auditor must confirm that they take on the assignment, either by signing in this field or enclose a separate declaration of acceptance.

When you report an auditor for an association registered in the Register of Business Enterprises you must document the information by declaring in the form that:

• the auditor has been appointed by a competent body
• documentation exists showing the most recently appointed auditor and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 7.

If the association has an accountant that is approved by the Financial Supervisory Authority of Norway and registered in the Register of Accountants, the information about this must be reported here.

The auditor must confirm that they have taken on the assignment, either by signing in this field or enclose a separate declaration of acceptance.

If you are reporting an accountant for an association registered in the Register of Business Enterprises, you must document the information by declaring in the form that:

• the accountant has been engaged by a competent body
• documentation exists showing the most recently appointed accountant and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

You must declare this information on page 7.

Here you enter information that cannot be reported in the other field of the form. Add a separate sheet if there is inadequate space.

It is obligatory to register a notification address.

Only new enterprises have to register a notification address.

The notification addresses will be used by public authorities to notify the enterprise whenever important information is available in Altinn. The addresses will only be available for public authorities.

If you are going to change this information later, you have to do so in the enterprise’s profile in Altinn.

The enterprise must have at least one notification address.

The notification must be signed if it is to be approved. Those who sign the notification confirm that the information provided is correct.

The decision of who is to sign this notification is made according to where the association is to be registered:

Notifications to the Central Coordinating Register for Legal Entities must be signed either by someone with signature right, a board member, the general manager, the business manager or the contact person.

Notifications to the Register of Business Enterprises must be signed by someone with signature right or the entire board of directors. If a board has not been elected, the notification must be signed by the general manager or by the business manager, if there is neither a board nor a general manager. If none of these roles are registered, the notification must be signed by the contact person.

Newly elected board members who have not signed the notification must attach a signed confirmation showing that they have accepted the assignment.

Please note that we require original signatures in all cases.

On pages 6 and 7, you must declare that the documentation requirements have been met by:

• appointment of the general manager
• election of the board
• decision on signature rights
• decision on power of procuration
• election of the auditor (only applies for registration in the Register of Business Enterprises)
• election of the accountant (only applies for registration in the Register of Business Enterprises)
• decision on the removal from the Central Coordinating Register for Legal Entities and the Register of Business Enterprises

If you tick to confirm that the documentation requirements have been met, you do not need to provide any supporting documents.