How to report changes in a foundation
Last updated: 14 March 2024.
If you wish to make changes to the registered information about a foundation, you must submit a Coordinated register notification.
You register a new name by submitting the form Coordinated register notification.
It is the authorised body, often the board meeting, that adopts a new business name. This entails a change in the articles of association.
Commercial foundations must contain the word “foundation” or the words “self-owned institution”. There is no such requirements for public foundations.
Attachment requirements
You must attach
- minutes from an authorised body showing the decision to change the name
- updated articles of association
You register a new address by submitting the form Coordinated register notification.
New business address
Commercial foundations:
- The business address has to be a Norwegian street address or name of place.
Public foundations:
- A public foundation is not required to have a business address. It is sufficient to provide a postal address.
New postal address
If the foundation is registered with a business address, it is optional to report a separate postal address. If you would like your mail sent to a different address than the registered business address, you can report this as a postal address.
When the foundation has elected a new board, you must report this in the form Coordinated register notification.
Attachment requirements
You must attach
- documentation showing the election/appointment of a new board
The documentation may vary depending on who has the authority to elect the board. Here are some examples of such documentation:
- minutes from the board meeting
- transcript of minutes from a municipal meeting showing appointment as a result of assignment
- confirmation of assignment/role/position in those cases where the board assignment is based on this
- minutes from the annual meeting
- minutes from the general meeting
When the foundation hires a general manager, you must report this in the form Coordinated register notification.
General manager in a commercial foundation
The foundation is required to have a general manager when the foundation has a primary capital of NOK 3 million or more. In such cases, the general manager cannot be the same as the chair of the board.
Attachment requirements
There are usually no required attachments. The exception is if you, as the general manager, submit a notification, and you do not have roles in the board. Then you have to attach
- minutes from a board meeting showing the employment
General manager in a public foundation
The board can hire a general manager, and there is no required attachments.
All role holders can report their own resignation. When resigning, you waive all rights and obligations related to your role. You can do this in the form Coordinated register notification. When the resignation is registered, both the foundation and you who withdraw will be notified of this.
If the foundation elects a new auditor, you must report this in the form Coordinated register notification. It is an authorised body, often the board meeting, that elects a new auditor.
Attachment commercial foundations
- documentation showing the election of a new auditor
Attachment public foundations
- none
When the foundation changes a signature right, you must report this in the form Coordinated register notification in Altinn.
You must attach
- minutes from the board meeting showing the assignment of signature, unless the entire board has signed in the form
It must be clearly stated that the signature is assigned, and whether it is assigned jointly or separately.
Amendments to the statutes can be reported in the form Coordinated register notification.
You can read more about how to report changes to the statutes of foundations on the websites of the Gaming and Foundation Authority.
The termination can be reported in the form Coordinated register notification.
Read about how to report termination of foundations on the websites of the Gaming and Foundation Authority.