Coordinated register notification

Fill in the national identity number (11 digits) and surname. Choose the correct role and press «Legg til».

It is important that you write the surname precisely the way it is registered in the National Registry. For persons with several surnames (for instance Smith Jones) only the last name must be filled in. If the names are connected with a hyphen (for instance Smith-Jones), you have to fill in both names.

The solution will accept most types of formats for text processing, spreadsheet and graphics.

Note that the size of the file you upload must not exceed 10 MB. If you have several files/attachments, the total size must not exceed 20 MB.

The form Coordinated register notification is an online service where filling, uploading of file attachments and signing is to be done in Altinn. You can only use the solution if all attachments can be uploaded as files, and that those who sign the notification can do it in Altinn. The person entitled to sign the notification depends on organisation types and what the notification applies.

Who should sign?

The notification must always be signed by at least one person. The signatory must be one of the notifiables that may be

• general manager
• member of the board
• owner
• business manager
• signature rights
• contact person
• Norwegian representative

The notification can also be signed by a person who has been granted the right to sign on behalf of the enterprise.

The deputy member can sign the notification only when they act for the board member.

If you change the board and/or the general manager for a business, the new general manager, all the new board members and all new deputy board members have to sign the notification.

Private individuals

When the signatory is a person, the signature assignment for the form Coordinated register notification, will be sent to the person’s inbox in Altinn.

Enterprises

When the signatory is a legal person, such as an accountant or an auditor, the signature assignment for the form Coordinated register notification, will be sent to the enterprise’s inbox in Altinn.

The signature can then be done by persons with the role “Access Management” in Altinn. This role is automatically given to persons registered in the Central Coordinating Register for Legal Entities with the role

• general manager
• the chair of the board
• owner
• official receiver

If you have one of these roles, you can delegate the right “Signer of the Coordinated register notification” to other persons.

There might be situations where you will be asked to send additional documentation while the notification is under processing

If so, you will receive a message in your inbox in Altinn, containing information about what is missing. This message will contain a link to the original form, enabling you to upload and send new attachments.

After you have pressed the link «Send inn mer dokumentasjon», you will be directed to the status page. Press the button «Last opp vedlegg», and this will open the page where you upload new attachments. After you have uploaded the attachments, you press the button «Gå videre til innsending».

If there is no need for an electronic signature connected to these attachments, you will be directed straight to the page where you submit the attachment. Then you press the button «Send inn». If you have uploaded attachments which require a signature, you send the attachments for signing. The attachments will be submitted to the Brønnøysund Register Centre once they are signed in Altinn.

Only the person filling out the form will be able to check the status of it

Log on to Altinn. You will find messages in connection with the submission and processing of the form Coordinated register notification in the Inbox of Altinn. As soon as you send the notification for signing, the link will direct you to a page showing the status of the signing and the processing of the notification.

We will now be sending a notice about a decision both to the organisation and the person who has submitted the form Coordinated register notification. If you and the organisation use the same notification address, you will receive both notifications. The decision will be available in your personal inbox and the organisation’s inbox in Altinn.

The right to sign can be assigned by the general manager, the chair of the board or the owner

In the first page, «Hva vil du gjøre?», you can assign the right to sign electronic forms to other persons, for instance employees, the accountant and/or the auditor. When a person has been assigned this right, the person will be able to sign electronic forms on behalf of the enterprise in question.

If the enterprise does not have a chair of the board or a general manager, the contact person, the business manager or the Norwegian representative will be able to assign the right.

Information that cannot be reported electronically

You must use the paper form if you need to:

• strike off a sole proprietorship where the owner has deceased
• notify a merger for a public corporation
• notify a conversion from an association to a cooperative

The following organisation types cannot use the online service:

• European Company
• European Economic Enterprise Group
• Mutual insurance company
• Pension Fund
• Savings bank
• Other business enterprise in accordance with special legislation such as health enterprises and student welfare organisation

The following organisation types can report changes and closures in the online service:

• Norwegian-registered foreign business enterprises (NUF)
• Companies with limited liability
• Bankruptcy estates, closure can only be reported on bankruptcy estates created before 1 March 2008

You can remove a role by using the form to notify that you no longer wish to hold the role, and it will be removed from the register.

You should do the same if a person or organisation has resigned their role and has been marked as inactive, has died, or has been struck off, and you do not plan to replace them.