Roles in a condominium flat owner

The board of a condominium must consist of a chairperson and two board members elected at the annual meeting. If the board is to consist of a different number of members, this must be specified in the statutes. The annual meeting can also decide whether to elect deputy board members or not.

The minutes from the annual meeting must at least contain

• the name of the condominium that held the meeting
• when and where the meeting was held
• the number of co-owners represented at the meeting
• a confirmation of the approved convening of the meeting
• a list of all decisions made
• election of the board:
  First and last names of the persons elected, as well as their roles

The minutes must be signed by a chairperson and another person present at the meeting.

No attachments are required. You must confirm the election of the board by declaring in the form that:

• the board is elected by the annual meeting, and
• the minutes confirming the most recently elected board exists, and that it is in correspondence with the information stated in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes submitted, both during filling out the form and at a later point in time.

The board members and the deputy board members must confirm that they take on the assignment by signing the Registration in the Central Coordinating Register for Legal Entities and the Register of Business Enterprises in Altinn.

The main rule is that the board jointly has the signature right on behalf of the organisation. The annual meeting can assign signature rights to two or several board members jointly, but this requires a change in the articles of association. No other signature right can be chosen.

No attachments are required. The signature right is documented by declaring in the form that:

• the signature rights has been lawfully approved by the co-owners annual meeting
• minutes showing the most recently approved signature rights exists and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

A condominium with 21 or more sections is obliged to have an auditor.

The auditor is elected in the annual meeting and has to confirm the assignment through the form Registration in the Central Coordinating Register for Legal Entities and the Register of Business Enterprises in Altinn.

When you report an auditor for a condominium registered in the Register of Business Enterprises you must document the information by declaring in the form that:

• the auditor has been appointed by a competent body
• documentation exists showing the most recently appointed auditor and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.

A condominium can choose whether to have an accountant or not.

If the enterprise has an accountant, this must be registered. It is only possible to register authorised accountants registered in the Register of Accountants.

If you are reporting an accountant for an association registered in the Register of Business Enterprises, you must document the information by declaring in the form that:

• the accountant has been engaged by a competent body
• documentation exists showing the most recently appointed accountant and the information is in correspondence with what is reported in the form

The Brønnøysund Register Centre can do random checks and demand to have the minutes sent at a later point in time.