Roles in a foreign business

Last updated: 6 December 2018 .

Here you find an overview of the roles a foreign business must register with us.

Everyone who is to have a role must state the Norwegian national identity number or d-number as a general rule, except the board of directors and partners in the country of origin. Legal persons which have roles are to state the organization number. Examples of legal persons are limited companies and partnerships.

The d-number is a separate number identifying foreign persons without a Norwegian national identity number.

When you apply for a d-number, you need to fill in the form “Request for a d-number”. You will find it under Useful links on your right. In addition you need to enclose a certified copy of a valid proof of identity that contains the applicant’s full name, date of birth, gender and citizenship. You will find an overview of who can confirm the identification documents in the application form for d-number.

General manager, business manager or contact person

A Norwegian registered foreign business is to have a general manager, contact person or business manager. The business is not obliged to have a general manager, but if the business in Norway has a general manager, you must report this.

When you want to notify a general manager in the Register of Business Enterprises, you need to enclose

  • documentation showing the appointment or engagement of the general manager

When you are going to register a contact person you have to enclose

  • a confirmation showing the connection between the contact person and the business in the country of origin by the latter. If a business enterprise has been registered as the Norwegian representative and the contact person is employed by the representative, the representative may confirm the connection between the contact person and the business in the country of origin.

No attachments are required to register a general manager or a business manager in the Central Coordinating Register for Legal Entities.

Norwegian representative

Foreign business enterprises without permanent business address/establishment in Norway, which fall under VAT regulations, must notify a Norwegian representative. This does not apply for businesses residing in an EEA state with which Norway has an agreement for the exchange of information and mutual assistance with the collection of VAT claims. Other foreign business enterprises without permanent business address in Norway can voluntarily register a Norwegian representative.

Who can be the Norwegian representative?

The Norwegian representative can be a natural or legal person. The representative is to have home address or business address in Norway. If the Norwegian representative is a legal person, you need to register a contact person in addition.

Persons with d-number and Norwegian registered foreign businesses without a Norwegian home or business address cannot be the Norwegian representative.

When you register a Norwegian representative, you need to enclose

  • Records from the foreign business in country of origin which show the fact that the Norwegian representative was appointed
  • Declaration of acceptance from the Norwegian representative who has taken on the assignment

If the Norwegian representative signs the coordinated register notification form you do not need to enclose the declaration of acceptance.

Board and partners

The board in Norway

If a board is elected for the business in Norway, you are to notify us in the form (coordinated register notifcation) with names, addresses, Norwegian national ID number or d-number for all the members of the board.

When you register in the Central Coordinating Register of Legal Entities please enclose

  • Records from a corporate body in the foreign business in country of origin which is authorized to appoint a board for the business in Norway.

When you register in the Register of Business Enterprises, please enclose

  • Records from a corporate body in the foreign business in country of origin which is authorized to appoint a board for the business in Norway.
  • Original declarations of acceptance, which show that they have taken on the assignment

If the board members sign the coordinated register notification you do not need to enclose the declarations of acceptance.

The board in the country of origin

If the business has a board in the country of origin, you need to notify it in the form (coordinated register notification) with names, addresses and national identity number.

Partners in the country of origin

If the business has partners in the country of origin, you have to notify it in the form (coordinated register notification) with names, addresses and national identity number.

Auditor and accountant

If the business in Norway has a certified Norwegian auditor or accountant, you have to notify it in the registration form. The auditor or accountant has to confirm the assignment by signing the form.

 

Signature and power of procuration

Signature is an authorization to sign and to act on behalf of the business in all matters.

Power of procuration is an authorization to sign and to act on behalf of the business in some matters. You are not authorized to sell or mortgage the business’ real properties if you have the power of procuration.

Which power of procuration and signature rights can be registered?

Power of procuration and signature rights can be granted to named persons, general manager in Norway or the board for the Norwegian business. If more than one person is granted power of procuration or signature rights, you must specify whether it is separately or jointly. No other restrictions can be registered. It is not possible to register power of procuration and signature rights that only apply to the Norwegian activities.

When you register signature rights, please enclose

  • records showing who has been granted signature rights, such as proof of registration from the business register in country of origin, articles of association or records from a corporate body which is authorized to assign this.