Coordinated register notification in Altinn

Last updated: 27 March 2017.

When you need to send notifications to the Central Coordinating Register for Legal Entities, the Register of Business Enterprises and the Register of Non-Profit Organizations, you fill in and submit the form Coordinated register notification in Altinn.

For instance, if you register a new limited company, an association or a sole proprietorship, this is the service you have to use. The same applies if you need to change the information regarding address, board members, name or telephone number on behalf of a registered entity or a company.

This is a fully electronic service, which means that attachments must be uploaded electronically, and everyone who needs to sign have to do so in Altinn.

Using Altinn gives certain advantages

  • It is sufficient for one person to sign the electronic form.
  • The response will be available in Altinn two hours after the case processing is done.
  • Some of the simpler changes will be registered automatically, without any case processing.
  • For most of the registrations/changes in the Register of Business Enterprises where there is a cost, the fee will be lower if the notification is sent through Altinn.

Frequently asked questions

How do I register roles (general manager, board etc.)?

Fill in the national identity number (11 digits) and surname. Choose the correct role and press Legg til.
It is important that you write the surname precisely the way it is registered in the National Population Register. For persons with several surnames (for instance Smith Jones) only the last name must be filled in. If the names are connected with a hyphen (for instance Smith-Jones), you have to fill in both names.

What kind of attachments can I upload?

The solution will accept most types of formats for text processing, spreadsheet and graphics. For the solution to be able to handle attachments in PDF (Portable Document Format), the document has to be saved without any limitations/security settings. Check the qualities of the document and make sure that the document is not protected.

Note that the size of the file you upload must not exceed 10 MB. If you have several files/attachments, the total size must not exceed 20 MB.

How do I sign the notification and attachments?

If you are one of the persons signing the form or an attachment, you will find a notification for signing under the option For processing by me in Altinn. Click on the link to open the notification.
You will find all the attached documents included in the notification for signing. You sign the form or the attachment by choosing Signer og send inn. When the signing is done, you will receive a receipt for your signature. All receipts for signing this kind of form/attachment will be saved in your message box, under Archived.
The notification is submitted to the Brønnøysund Register Centre when everyone has signed it.

How can I send an attachment later?

There might be situations where you will be asked to send additional documentation while the notification is under processing.

If so, you will receive a message in your message box in Altinn, containing information about what is missing. This message will contain a link to the original form, enabling you to upload and send new attachments.
After you have pressed the link Ettersend dokumentasjon, you will be directed to the status page. Press the button Legg til vedlegg, and this will open the page where you upload new attachments. After you have uploaded the attachments, you press the button Gå videre til signering.

If there is no need for an electronic signature connected to these attachments, you will be directed straight to the page where you submit the attachment. Then you press the button Send inn nye vedlegg. If you have uploaded attachments which require a signature, you send the attachments for signing. The attachments will be submitted to the Brønnøysund Register Centre once they are signed in Altinn.

 

How do I check the status of the notification?

Only the person filling out the form will be able to check the status of it.

Log on to Altinn. Messages which you have received in connection to the sending and processing of the form Coordinated register notification, will be placed under For processing by me in My message box in Altinn. As soon as you send the notification for signing, the link will direct you to a page showing the status of the signing and the processing of the form.

How can I give the right to sign an electronic form to someone else?

The right to sign can be assigned by the general manager, the chair of the board or the owner.

In the first page, Hva skal meldes?, you can assign the right to sign an electronic form to other persons, for instance employees, the accountant and/or the auditor. When a person has been assigned this right, the person will be able to sign the electronic form on behalf of the entity or the company in question.

If the entity does not have a chair of the board or a general manager, the contact person, the business manager or the Norwegian representative will be able to assign the right.

You can also send information to other government agencies

Through the service Coordinated register notification, you will also be able to send information to the Value Added Tax Register, the NAV State Register of Employers and Employees, the Business Register of Statistics Norway, the Register of Foundation and the Corporate Taxation Data Register.